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Archive and company records relocation
Accounting, contracts, personnel files. The archive is the part of the office that must not get lost and has to stand in the same order at the new address. We move it separately and according to your system.
Order matters more than speed
With an archive, the goal is not to move it as fast as possible. The goal is that binder number 214 stands next to binder 213 at the new address. That is why we pack the archive shelf by shelf, number the boxes according to their original position and put them back in the same order.
How an archive move works
- we go through with you what is being moved, what is being shredded and what goes to external storage,
- we prepare sturdy archive boxes and a labelling system,
- we pack binders and files shelf by shelf, then close and label the boxes,
- we move them in one trip or in agreed stages,
- at the new address we place them on the shelves in the original order.
Sensitive documents
Personnel files, contracts or accounting records can be moved in closed and sealed boxes and handed over to the person responsible on your side. The scope and handover method are agreed in advance, so you know who handled the documents and when.
Safes and heavy cabinets
A safe or a metal filing cabinet is a different category from a box. Weight, door width, stairs and floor load capacity all matter. If you have something like this, send us the type or a photo and we will agree the approach separately.
Insurance
We arrange insurance for the items being moved. The terms are stated in the quote, so it is clear in advance what is covered and how.
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Frequently asked questions
Can the archive be moved before the rest of the office?
Yes, and it often pays off. The archive is not used every day, so it can go a week before the main move and free up both space and time.
Do you also arrange shredding?
During preparation we go through with you what does not need to be moved. For certified document shredding we recommend a procedure or a specialised company, depending on the type of documents.
How many archive boxes will we need?
It is roughly calculated from the running metres of shelving. During the site visit we measure the archive and suggest the number of boxes, so there are neither too few nor too many.
Tell us about your move
Where from, where to, roughly how many workstations and when. We reply on working days and arrange a site visit or ask for photos and a floor plan.